Power-View

Material Management

From purchase order to staging yard to job site — every piece of material accounted for, every delivery on schedule.

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MATERIAL PIPELINEORDERED312POs open38% delivered to dateRECEIVED119items this weekPOBOLQALotAT STAGING YARD2,847SKUs across 6 yardsper-yard stock levelsDELIVERED TO SITE1,604units this monthOn-time 94%Late 6%THREE-WEEK DELIVERY SCHEDULEWeek of May 11Week of May 18Week of May 25Substation Expansion P2Transformers, switchgearMake Ready · Route 5BPoles, crossarms, hardwareStorm hardening · Zone CConductor reels, insulatorsFeeder rebuild · F-21Underground duct, vaultsSubstation rehab · LakesideRelays, batteriesToday

Material Management in Power-View

Who this is for

Utility supply-chain teams, project managers, warehouse and yard operators, and construction superintendents who need real-time visibility into material from PO to install — across one project, dozens of projects, or the entire territory.

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Material Management

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Overview

Power-View Material Management gives utility teams one place to track every purchase order, every received shipment, every staging-yard check-in, and every crew pull. Material status is grounded in the same live GIS that drives the rest of Power-View, so the office, the warehouse, and the field all see the same current picture — what was ordered, what arrived, what is staged where, and what is scheduled to leave the yard in the next three weeks.

Without integrated material visibility, projects stall waiting on missing parts, staging yards accumulate forgotten inventory, and warehouse counts drift away from reality. Power-View closes the loop. POs flow in from procurement, deliveries are scanned in at the yard, inventory is reconciled in real time, and crew-pull workflows tie installed material back to the asset record. Whether you are running one substation upgrade or a multi-year storm-hardening program across the territory, the same tool scales with you.

What’s included

✓Purchase-order tracking from supplier through delivery, with promise dates, line-item status, and vendor performance

✓Goods-received check-in workflow at every staging yard with BOL capture, QA hold, and lot/serial recording

✓Per-yard inventory visibility with stock levels, aging buckets, and reorder triggers

✓Three-week rolling delivery schedule by project, yard, and crew — with at-risk and at-today flagging

✓Mobile yard scanning for receive, transfer, and crew-pull operations with offline support

✓Cross-project reservation, substitution, and yard-to-yard transfer workflows

✓As-built reconciliation linking installed material back to the GIS asset record for warranty and traceability

✓ERP and procurement integration so PO, receiver, and inventory data stay in sync without re-keying

Standards & regulatory compliance

This service directly supports compliance with the following standards and regulatory frameworks. GridIntel documentation is structured to generate compliance evidence as a byproduct of normal operations.

  • NERC MOD-032/033 modeling data accuracy for installed equipment
  • SOX inventory control and asset valuation requirements
  • ISO 9001 quality records for receiving inspection and traceability
  • IEEE C57/C37 transformer and switchgear receiving and acceptance test standards
  • FERC Uniform System of Accounts material and inventory tracking

Use cases

From a single substation upgrade to territory-wide inventory — the same workflow scales with you.

Small project · Single substation upgradeA few dozen line items across one staging yard. Track each PO against the project, scan in deliveries, and pull material as crews mobilize — without spreadsheets or whiteboards.
Mid-sized portfolio · Storm hardening across many sitesCoordinate deliveries to multiple staging yards as poles, conductor, and hardware roll in. The three-week schedule shows project managers when each crew will be material-ready.
Large program · Multi-year reliability programsThousands of POs, several regional staging yards, dozens of concurrent crews. Power-View ties every line item to a project, a yard, and an asset — with portfolio-level rollups for leadership.
Enterprise inventory · Territory-wide and per-yard inventoryRolling-stock visibility across the whole utility, with per-yard counts, aging, and storm-readiness flags. Move material between yards as priorities shift without losing the audit trail.

Key benefits

Why utility teams choose GridIntel for Material Management

Eliminate missing-material project delaysA live look at what is staged, what is in transit, and what is at risk — so crews never roll to a job without the parts they need.
Real-time visibility from PO to installProcurement, yard operators, project managers, and field crews see the same status — no more daily status calls to find out where the transformer is.
Reduce write-off from forgotten yard inventoryAging reports surface material that has sat too long, so it gets pulled into the next project instead of expiring on the rack.
Audit-ready records, every yard, every projectLot, serial, and as-built data is captured at receive and at install — so warranty, recall, and regulatory questions take minutes, not weeks.

“We finally know what is in every yard without sending someone to count. Crews mobilize on time and our write-offs are way down. — Supply Chain Manager, Investor-Owned Utility”

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